Office design

We all know that happy offices mean happy employees, which mean efficient working. Regarding the changes in our modern-day business models, Bigg designs offices that have positive affect on both the employer and the employee by being aware of the fact that a well-planned office fit out, increases a sense of belonging and loyalty, boosts motivation and improves team work abilities.

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Office technology

The everchanging technology became an issue that directly affects our office life. Bigg integrates the most convenient solutions to the design process according with the way you do business and increases your level of comfort while working.

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Lighting design and consultancy

Bigg believes that the first thing you feel when you go into a space, is directly related to the illumination. Bigg hereupon designs the space considering the spatial perception and the impact of light and darkness, as an inseperable whole. The lighting design team creates spatial lightings within a balanced state of artificial and natural light by recognizing the direct influence they have on health and efficiency of the employees.

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Location strategy

There are many criterias for analyzing a space besides the neighborhood. Traffic, noise, security, hospitals nearby, commute of your staff... These are some of the issues Bigg analyzes throughout the process for choosing the right location. Along with defining the possibilities suitable for your schedule and employees, it provides you to start off on the right foot.

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Construction & application

Bigg provides coordination between different departments and phases from site management to pursuing the legal process, aiming for an office environment with higher performance levels. Considering solutions for material selection, high standart workmanship and further details; it implements the whole process with an in-house team of specialists and turns your “dream office” into a reality.

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Communication design

In our modern day, almost every company is performing studies about employee loyalty, happiness and efficiency and looking for ways through a better office environment. The best approach here, is to think about the workforce as a target group and to perform different communication campaigns in accordance with the intended message. For example, a customarily planned agenda can turn into a perfect internal communication tool with a little effort and special attention. Besides, an office environment can stay fresh with these periodic communication tools. Communication specialists embodied in the Bigg structure, organize a detailed, step-by-step extent of the internal communication from the moving process to the uttermost end.

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Graphic design

No matter how hard one works, it’s impossible to work looking at the screen 24/7. It’s important to have a space design in harmony with the objectives and functions of the company. Materials, blueprints and communication spaces designed merely for guiding, defining, informing and motivating.... Each and every one of them must be designed by paying attention to esthetic and functional criterias complying with the corporate identity of the space and brand. The qualified graphic designers taking part in the Bigg network, ensure presenting the messages intended within a precise visualization by means of planning each step from ideas to implementation.

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Moving management

One of the most challenging stages during the moving or refurbishing process of your office is removal. Moving smoothly and damage-free without decreasing the motivation of your employees and disrupting the working process, is all anyone could wish for. Bigg makes sure that the process carries on without causing any trouble with the help of our experts and the fast workforce. It moves all the systems for your employees therefore they will be able to take up on Monday where they left off on Friday. Thus the employees find themselves working in their new environment and keep on working without having any complications.

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British American Tobacco Turkey HQ

  • Services

    Office design, Office technology, Lighting design and consultancy, Construction & application, Communication design, Graphic design, Moving management
  • Location

    Maslak, Istanbul, Turkey
  • Type

    Office
  • Date

    2017
  • Total Construction Area

    4.500 sqm
  • Category

    Interior Design & Application
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The Generation Y Offices


Today, we see the everchanging concept of “doing business”. It’s debatable whether going to work at 9 am and not leaving the desk until 6 pm will end or continue.

Even though they’re still an option, many things have changed compared to open plan office designs which came along during the fifties and gained worldwide popularity.

How the offices of the leaders such as Google and Skype became so popular in the recent years?

1- A “good” office space

A “good” office space

Today’s “good” office spaces are not merely about installing a slide in the middle. The generation Y, who took an active part in the business world, has extremely different qualifications, behaviors and ambitions therefore reflects these qualities to the different business models and spaces.

2- So what is generation Y?

So what is generation Y?

First of all let’s talk about the generations and their nature.

Those born after 1965 are divided by X, Y and Z. Prior to this, those born between 1946 and 1964 are entitled as “Baby Boomers” referring to the explosion in human population after the World War 2 and those born earlier are named the “Silent Generation”.

The generation X, as one of the young generations, is consisted of individuals who are born between 1965 and 1979. In this case, the older one is 48 and the youngest one is 34 years old. The generation X is adaptable, loyal, respectful to the authority and mindful of hardworking. They are compatible with working hours and have high working motivation. They work for living longer. They are patient through knowing that they will be promoted after working for a specific period of time. Besides, this generation has witnessed a number of inventions. They opened their eyes to see wringer washers, transistor radios, tape recorders and pickups and now they’re trying to adapt to Pc and internet transformations brought by the technological innovations. They form %22 of Turkey’s population.

The generation Y is consisted of individuals born between 1980 and 1999. The oldest one is 33, the youngest is 14 years old. They tend to have most of the differencies felt between the characteristics of generations. They like to be free and they are devoted to their freedom. Even though they strongly criticize people who have different thoughts, they are keen on collectiveness unlike the older generations. Their openness to criticism and self-confidence arise from their individualistic tendencies. They are smart due to growing up with computers and internet and are inclined to multitask. They form %35 of Turkey’s population which is a serious amount.

The generation Z is composed of individuals born after the year 2000; in other words, they are the “millennial” generation. They are at the age of 13 and below. They like to use the internet and mobile technologies and they are the ones playing with tablets instead of toys. As a result of this interest, it is highly estimated that they will have better multitasking abilities and have much better visual perception.

The generation Y holds a great deal of difference and includes newly graduates. At
this stage, it’s convenient to define them as individuals who came into the
business life and started taking serious responsibilities.

The conflict between the generation Y and the generation X, results from not apprehending intergenerational differencies. Defining them as “careless, undisciplined, disorganized and non-political”, the X and the older generations need to be conscious of their perspectives.

3- The business approach of the generation Y

The business approach of the generation Y

So, how is the business mentality of the generation Y where the intergenerational differencies tend to have more effect.

According to the generation X, the generation Y has less organizational dependence therefore changes jobs more frequently.

In reference to the survey performed by the research company Firefish, %75 of the employees are satisfied with their employers yet %57 of them consider changing their current job in 2 years.

They give a great deal about being in a familiar environment just the same as their loyalties to their families and social groups.

The individualistic approach of the generation Y, reflects on their business
perspective.

Other than the working hours or regulations, they only care about the work. They may leave all aside to complete the task they adopted.

According to the survey of Firefish, one out of seven people see no harm in working over 50 hours per week and %56 of them long for being an executive in 3 years.

Although this dream differs a bit from the “promotion” mentality that the gen X had: the gen Y would like either to be an executive as fast as possible or start their own business. The gen Y has higher self-confidence. They oppose immediately when facing actions against their ideas. They value socializing and actively utilize internet technologies.

4- Freedom, flexibility, loyalty and technology

Freedom, flexibility, loyalty and technology

According to a technology themed survey performed by the research company, Cisco, one out of three young employees see the internet as vital as air quality, water, nutrition and shelter. %46 of them say that the personal phones and laptops are the most commonly used electronic devices in their lives. Exactly 7 out of 10 Facebook and %68 of the Twitter users state that they follow their executives and use them for internal correspondence in the workplace.

Another important result is: two out of five people declare that they could accept working for lower wages in exchange for flexible technology tools, social media access and mobility.

Today, advancing technologies make mobility possible. By eliminating the option of “working at the desks”, it enables you to work anywhere you want. This is exactly what the gen Y needs for being productive. They want the freedom to choose which leads to an increase of commitment, a sense of belonging to their companies – just as much as to their friends or families – and most importantly, they become happy.

5- Happy office spaces

Happy office spaces

“Happy office spaces” belong to the generation Y and it’s only possible by having the right to choose. This actually is where the secret to the success of global leaders such as Google and Skype lies.

As the survey of the German based research company Fraunhofer indicates, only %39 of the employees work together at the same desk.

Then again this multialternative extent, triggers creativity.

As maintained by a research of MIT, %80 of the creative ideas appear during interpersonal communication and encountering people from different departments nearly triples the amount of creative ideas.

The generation Y values socializing and even though the current technology provides this freedom, face-to-face communication still maintains its importance and a good office space only becomes “good” by reflecting it.

6- ING Bank Headquarters office as a generation Y office

ING Bank Headquarters office as a generation Y office

Bigg held a workshop at the ING Bank Headquarters office. Indicating the positive and negative feedbacks by unlocking their imaginations, Bigg asked for implementations where it could constitute their spatial equivalents. Having a 36-year-old CEO, with an age average of 32, ING Bank Headquarters is a prestigious company where the gen Y took over control. Interesting results have come up from the workshop where %75 of the participants were included in the generation Y. %80 of the participants emphasized that they’re not pleased with issues such as the current air conditioning, lighting, color scheme, desk placement and spatial organization, etc. More than half of them indicated that they’re not pleased with the insufficient number of meeting rooms and their structure. Straightly half of them said that they find it difficult to reach social spaces. Three out of four people are in need of finding spaces for isolation and %90 of them want the opportunity to work in different spaces.

Another striking result was about the hierarchy. In our face-to-face meetings, all of the employees along with the executives explained that the signs of authority such as seperate rooms, larger desks merely cause less spaces and they stated that they would rather prefer working together.

7- Refurbishing the same office: Deloitte Turkey Headquarters

Refurbishing the same office: Deloitte Turkey Headquarters

As for another case, Deloitte Turkey Headquarters needs to be mentioned. Deloitte’s office located in the Sun Plaza was designed by us in 2006. At the end of 2014, the new office space situated at Maslakno/1 Plaza was designed as Bigg. Even though there are only 8 years, we realize significant changes between them. This can be explained by the speed of change during the 2000’s.

Within this comparaison, it’s possible to enlist today’s office specifications:

  • Globalization
  • Virtualization
  • Mobility
  • Diversity
  • Sustainability
  • Flow of information
  • Talent scouting, project based associations, freelance working
8- Final word

Final word

People have necessities such as security, belonging, objectives, feeling worthy. A good working environment needs to provide all of them. If you’re designing an office space, you should put the people at the center of attention by foregrounding the sense of belonging. This is the key to happy office spaces.


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Şişecam Heaquarters

Şişecam Headquarters's,is located at İş GYO building, in İstanbul - Turkey with 35.000 sqm in total. There are three blocks which are designed as Shell&Core, common spaces are created to connect buildings. A significant industry field building, has been designed by analyzing, exploring. Functional and organizational changes are based on that understanding. Bakirkure Architects perfectly present a pioneer agenda in creating “working spaces”.

Şişecam Headquarters’s new headquarters office integrates with this understanding by generating an exciting and joyful environment for the employees. Bakirkure primarily concerns designing a healthy and happy office space for this project.The interiors of the office were designed with the purpose of increasing motivation and also generating a luminous and transparent office space.Project is designed as "a living complex" to present happy spaces for 1.500 people. There are also a museum with 155 sqm, canteen space with 1250 sqm for 525 people and an academic space with 520 sqm, even coiffeur, dry cleaning.

There’s a great amount of circulation in the building along with the integration of legal and corporate foundation departments and executives. comfortable and pleasant and colorful social areas gives people the chance of sitting, reading and also relax around , e.g. kitchenette, hot desk, library are built.

The transparency approach is based on producing glass surfaces used in the meeting rooms, where the access to the light of the facade is benefitted relatively less. Combining natural and warm materials is one of the characteristic features of Şişecam Headquarters's design. Glass, natural stones, wood, interior landscape items with the rough effect of its gross look can be shown as example of it.

Project has a full automation scenario and has a LEED Sertification shows that has an environmental friendly understanding. 


  • Location

    Tuzla, Istanbul, Turkey
  • Type

    Office
  • Date

    2016
  • Total Construction Area

    35.000 sqm
  • Category

    Interior Design & Application

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Choosing the Right Office

Have you been tasked with finding a new space for your business? Not an easy job for sure. It can be compelling to know where to start between plenty of people to satisfy and lots of options to think about. But you can find the inspiring, economic and above all, the right place for your business by asking the right questions in the first place.

1- First step: Location matters

First step: Location matters

You’ve identified the office space you need. Though it goes without saying that you can’t judge a place merely on its location. There are lots of criterias to think about. Are you aware of the facts that can turn your new office to a success or a nightmare? We are.

  • Surroundings of your new potential office such as closeness to public transport links and their sorts.
  • The impact of accessing the location on employees.
  • The effect of the rush hours on the new office space.
  • Brand value of the location
  • Neighbors
  • Cabstands nearby
  • Potential competitors nearby
  • Distance to your clients
  • Distance to hospitals
  • Possible sites to spend time in case your clients come to visit
  • Access to airports
  • Your surroundings for lunch and dinner
  • Ongoing or planned constructions near your office
  • The closest hotel and its distance to you
  • Distance to your other branches if any
2- Office space itself

Office space itself

It’s important to know what you’re dealing with before signing an agreement. Being precautious will help you overcome potential problems before they appear. We sorted out matters that you need to consider regarding your office space:

  • Accessing the office at night, at the weekends and safety issues
  • Age of the building
  • Possible necessities regarding building maintenance. Lighting, ventilation, heating systems etc.
  • Building safety
  • Canteen, dining hall and social spaces
  • Disabled access
  • Compatibility to state of emergency scenarios
  • Fire exits
  • Meeting a possible increase in the number of employees
  • Conditions of the mechanical and electrical systems
  • Outdoor noises
  • Internal noises
  • Decker or single-storey? (Wider floor plans mean less expenses)
  • Floor plan format (Irregularly formed floors increase expenses)
  • External view of the building
  • View of the building and receiving natural light
  • Parking lot
  • Air pollution
  • Elevator
  • Storage space
  • Owner of the building
If you have specified several possible locations, we advise you to perform a placement
test. Therefore you’ll be able to see whether the officespace is sufficient for
you or the possibility of providing adequate space.
3- Green office

Green office

A sustainable interior not only saves money and energy, but also increases motivation, efficiency and helps reducing the number of days off. You can start saving from the first day by paying attention to two issues we will be describing in the following sections.

  • Energy efficiency

Check the energy efficiency of the building's heating and ventilation system. So that you have an idea of your least possible expenses. It is important whether the building has any green building certification or not.

  • Cooling

Finding an office with a renovated air conditioning system greatly reduces your fit-out costs. Even if it’s not new, being in a good condition and not requiring any renovation will be to your advantage.

  • Double-glass

Although it’s quite simple, double glazing in buildings decrease your energy related expenses. It also reduces outdoor noises transitioning to the interior.

  • Natural light

Besides being one of the criterias to be compiled with a green building certification, natural light also improves employee productivity and reduces energy costs. Visit the venue that you’re planning to hire at different times of the day. Therefore you can analyze day light in the office.

  • Thermal testing

Make sure to perform a thermal test for the building you’re thinking to rent. Therefore you will be able to measure the location and the amount of heat loss in the building. Heat loss means an increase in energy consumption.

4- Get connected!

Get connected!

The old buildings certainly haven’t been designed considering the present technology. Knowing the possible venues to meet your computing needs on your list reduces the number of possibilities.

  • Power

Whether the building’s power supply is adequate for your data center and IT equipments or you may have to reduce some options on your list of possibilities.

  • Cabling

Having a raised floor in your potential office space can help you with storing cabling systems. If there is no raised floor then you need to add during the fit-out process, which solely means cost.

5- Expenses

Expenses

A realistic budget, reduces the load and stress in the process. In such complex procedures, no one finds the time to reconsider the budget. Therefore, to prepare a realistic budget in advance, makes your job easier. Some of the items to be included in your budget:

  • Deposit
  • Energy efficient design

An energy efficient design directly affects your budget. Even though it increases the amount of investment costs, it enables reduction of the energy related bills.

  • Fit out expenses

Instead of having separate services from the design and fit out team, getting services from a single point reduces your costs, as well as the time you spend. Bigg gives you both design and fit out services. You can directly contact us for further questions.

  • Furniture

Will you use your old furniture or will you buy a new one? Keeping old furniture may seem budget friendly but not being able to fit in all your furnitures to your new location will cost you time and money.

  • Insurance
  • IT
  • Temporary storage

Sometimes you may need to temporarily store your belongings prior to moving. Keep in mind that this issue is a must for not facing with surprises while creating the budget.

What is your last price?

Negotiating is an essential part of this process. A proper negotiation can provide savings for both money and time. Of course, knowing who to negotiate with will also be profitable for you.

6- Choosing a design and fit out company

Choosing a design and fit out company

As we mentioned before, a company that is doing both design and fit out will save time and quite a large amount of time. Bigg undertakes both design and fit out issues. When moving into a new office, it lists and organizes all that you can think about. So that you could save the time and expenses spared for coordinating different players. Bigg, analyses your existing office and based on this analysis, it sorts out changes required for your new space. Knowing that a well designed office has a positive impact on your productivity, it designs your office considering the employee happiness, provides consultancy for the right place selection, implements the design in the best way possible and executes the moving process in a healthy manner.


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Arçelik AR-GE Center

  • Services

    Office design, Office technology, Lighting design and consultancy, Location strategy
  • Location

    Çekmeköy, İstanbul, Turkey
  • Type

    AR-GE Center
  • Date

    2016
  • Total Construction Area

    78.112 sqm
  • Category

    Architectural & Interior Design
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Plan Your Office: The Fit Out Guide

Follow our list step by step and manage your office fit out wisely.

1- First step: essential questions

First step: essential questions

Before you go any further, take a step back and look at the bigger picture. Ask yourself these questions: why, what, where, when, who and above all, how much?

Why do you need a new office?


Identify your primary concerns.

A refurbishment or relocation, no matter what the method is, a new office space will benefit you in many ways. Ask yourself what are your primary reasons for a new office and what secondary profits can you gain?

While planning your office fit out, ensure meeting the requirements of your company and sort the reasons properly. If you’re relocating to a new place, you have to answer this question: ‘’Why not refurbishing your existing place?’’

  • Are your existing services outdated?

Moving your office creates new opportunities and may provide services that perhaps your old office couldn’t offer.

  • Have you been encountering with expansion, reduction or reorganization in your business?

In the current financial climate, many of the companies change their policies on a regular basis. It’s certain that both empty desks and overcrowded offices decrease motivation. A new office can provide flexibility by changing your business model and maximises the potential of creating a good working environment.

  • Are you planning to increase motivation and productivity?

Above all else, change is good and relocating gives you a great deal of comfort. It’s a fact that both motivation and productivity decrease in an uninspiring environment. A change of scenery in your office will turn your employees into a more dynamic, more productive and happier team.

  • Do you want to improve your company’s image and reputation?

Your office reflects your business just as much as your employees do. First impressions do matter. Think of your new office as a blank page for your upcoming opportunities.

Try to estimate how your company is going to change within the next 5
years. Even though your office reflects your current business, it must be
adaptable to future developments and you have to be cautious for potential
risks.

Consider secondary profits:

  • What are the other factors that you should pay attention to?

You have to meet requirements such as compliance with current and future legislation and fulfill health care and safety needs.

  • What does your office fit out involve?

Consider the sort of fit out you want

An office fit out offers a wide range of options. Before you go any further, try to define your expectations from a new office space.

  • Moving into a new space

Moving to a new and operational space saves time and money.

  • Refurbishing your existing office

Is relocating your only option? Have you considered refurbishing your current space?

  • Carrying out a fit out for spaces with complete basic services

New space can be referred as a ‘’blank page’’. Services such as floorings,  suspended ceilings, outside walls, mechanical and electrical systems, stairwells and restrooms are often ready, therefore you get to organize the rest of the space.

  • Carrying out a fit out beginning with basic services

If the space you’re looking at is either insufficient or old and dilapidated, then it probably requires reconstruction of basic services or even of a new “shell” before starting on a fit out. Redesigning your basic services might be a good option if you want to have sustainable practices or make changes in your mechanical and electrical services.

2- Next step: the location of your new office

Next step: the location of your new office

Moving office can be as exhausting as moving house. Think about your last removal! In fact, it can be worse as they are much more details and many people to please. It’s not only about finding the right space but also considering your employees and the sustainability of your business.

Take a look at our ‘’Moving into a new office’’ list where you can find the whole process step by step from analyzing your building to moving.

Here is an overview of the future decisions and implementations you need to make:

Identify your location priorities

You know that you’re just one step away from making your ‘’perfect office’’ dream coming true but keep in mind that your office is your ‘’work-base’’ and no matter how well-designed it is, a mislocated space may interfere with your future plans.

While determining your new space, it’s beneficial to consider these factors:

  • Transport infrastructure
  • Easy access for your clients
  • Accessibility to your clients
  • The commute of your employees
  • The facilities nearby
  • Easy access to airports and highways
  • Parking facilities

Feasibility studies

Performing a well-constructed feasibility study will save your time and money. A flexible fit out project that considers your possible growth along with the spaces you need, will keep you from new settlements or relocations.

Communicating with your employees

The removal process could be stressful for your staff. Informing everyone during the process will assure them to get involved thus provide corporate loyalty.

Storage

A disorganized office means unhappy employees. Your new office is an opportunity to specify your storage requirements and arrangements.

Get to know your neighbors

Where are the closest public transport links, pharmacies, hospitals/clinics, buffets, restaurants? Are there any existing or potential competitors nearby? Are there any partners or potential partners nearby? If there are others and/or tenants in the building, how are their profile? Is there any noise, dirtiness, smell etc?

Legal and financial issues

Get informed about your building’s future and upcoming projects. Ensure that you have your necessary permissions from the local authorities. Review your assesments. Verify the validity of your insurance before movingl.

Health and safety

Even if you’re working with the contractors, health and safety matters are directly your responsibility and they are truly significant. Make sure teams you work with have dependable references on both matters.

Customer communication

Make sure all your clients and suppliers are well informed about the move process.

3- Third step: involving the right people

Third step: involving the right people

During the decision making phases, it is crucial to include the right people. You need to make sure your employees are updated on a regular basis.

Choosing the move “team”

You have to start considering your basic needs, the progression of the process and the distribution of responsibilities, 12 months before the moving day. Bigg will provide logistic support and plan your removal yet you still need to make sure the process goes smoothly inside the office. Organizing a team who will be working coordinately with Bigg will make it easier, foster the intercorporate communication and strenghten the motivation.

Just like your business units, your moving team has to have roles:

  • Managing director
  • Chief financial officer
  • Department manager
  • Information Technologies Manager
  • Chief Operating Director
  • Marketing
  • Human Resources

Dividing each role and responsibility by considering the positions of your employees in the company will simplify your work.

Specify your professional consultants

During the project, you will be talking to a lot of people: then make sure you talk to the best!

Bigg is a platform consisting of professionals. It offers services ranging from concept projects to implementation, logistic support to lighting design. Don’t waste hours with coordinating: Sit back and let Bigg handles all the process for you!

Commercial property experts

  • Do they have good references?
  • Are they taking care of technical details?
  • Will they participate into the phases of the project?
  • Do they know the area you’re searching in?
  • Are their fees predetermined?

Other key experts

  • Legal and financial consultants
  • IT, security, furniture and health consultants
Bigg is a platform consisting of professionals. It
offers turnkey solutions ranging from concept projects to implementation,
logistic support to lighting design. It determines your needs before you decide
to your new place, specifies the space you need for your office and helps you
get the place you wish for. Even for your temporary space and your storage
areas!

After deciding to the place, your design partner analyses your new building, updates your budgetary accounts and by visualizing your space it keeps you informed about what you will see at the end of the process. Thus you avoid any unpleasant surprises in the future.

A successful architecture team must provide these services:


  • Consultancy

-Analysis of the space and identifying the requirements.

-Organization chart (make sure your employees fit in)

-Meetings between units (indicating the needs of each department is vital.)

-Performing personal surveys with the employees (Issues like the age average of your company, working hours, qualifications of the -job have a direct influence on the design)

-Budgetary accounts

-Technical researches and programs such as heating, ventilation, air conditioning, sustainability


  • Design

-Space planning

-Conceptual design (gives you a general idea about your new space)

-3D visualization (enables you to know what you’re going to see)

-Architectural drawings (provides you to see the space settlement)

-Fittings and joinery (ensures obtaining detailed information on the new space)

-Implementation project (required for construction)

-Furniture (specifying which furniture to be utilized)

  • Project management

-Managing the design and implementation phases

-Budgeting and budgetary control

-Detailed planning

-Site management and coordination

-Daily reports

-Weekly briefings

-Regular briefings on budget, program and implementation

-Mechanical and electrical coordination

  • Moving method

-Moving services and logistic support

-IT installation and system updates

-Furniture settlement

-Tryouts

-On time moving guarantee

  • Environmental awareness

-In-house sustainability team

-Do they provide necessary regulations on the site?

-Are the recycling programs being implemented?

-Measures to reduce carbon footprint

4- Fourth step: How much can you spend? How can you save money?

Fourth step: How much can you spend? How can you save money?

Dream offices and delicate budgets: more complex than a chicken-and-egg paradox.

Make sure that your contractor offers the right services for you. Comparing companies in this basis will determine your monetary value. If you work with companies that are offering low budget, you may have to get additional services afterwards. Beware!

A poorly planned office project may turn out to be one of the most expensive projects your company has ever faced. A move process without any budget plan is like sailing without a compass in the ocean. Do not forget; Bigg is here to help your budget planning.

When setting up a budget, consider EVERYTHING.

Expenses

  • Fire code procedures
  • Operational expenses (notary, lawyers, mediators etc.)
  • Planning papers and permits
  • Insurance expenses
  • Usage expenses (rent, services, taxes, energy, etc.)

Design and planning services

  • Environment taxes and sustainability practices
  • IT (installation, removing, renewal)
  • Furniture (renovation, transportation, organization)
  • Sellouts (old furniture, computers, garbage, etc.)
  • Design and planning services
  • Implementation services
  • Heating, ventilation, air conditioning installation

Moving

  • Additional security (during the move)
  • Transportation
  • Printing costs
  • Telecom infrastructure and renewal
  • Marketing expenses (announcements, invitations, updates, mail, website, etc developments)
  • Repairment of the old space, cleaning and additional costs
  • Repairment of the new space, cleaning and additional costs
  • Temporary storage during removal
  • Emergency expenses (we suggest cutting out %20 of the project budget for unexpected circumstances and changes)
  • Bills
  • Rent
  • Service charges
  • Taxes
  • Energy
5- Fifth step: Have you looked forward?

Fifth step: Have you looked forward?

While planning your move, you shouldn’t only be thinking about who is going to sit where: you also need to plan which department will move when and in which order. A phased settlement will save you from a chaotic state and will also provide sustainability in your work.

Specify which departments need more coordination with each other and plan your move phases through.

Of course it may be surprising if everything goes “as usual” when moving; though you can learn how to minimize problems by asking your design team about their previous experiences. Working on weekends and after hours may reduce the discomfort during workdays.

Proper planning saves money

If possible, indicate the long term solutions in advance. Make sure the necessary analysis and the right budget settings have been performed properly.

  • Lighting, mechanical and electrical, HVAC
  • Telephone, internet and IT
  • Furniture and storage
  • Custom furnishings, fittings and joinery
  • Sustainable elements

If you want a “green” office, you will benefit more if you start planning as early as possible. If you make decisions before the process, a sustainable relocation will cost just as any other offices; the more you stall, more expenses you get.

What you will see?

Who is going to sit where? How to lighten the meeting rooms? What will your desks look like? Ask your team: what are you going to see? Demand three-dimensional visuals; analyse simulations, videos, prototypes and samples. Boards and colors will be chosen with the purpose of reflecting your corporate identity. Make sure you choose the best fit. Rest assured that your designs abide all the relevant regulations. Don’t hesitate to ask.

A flexible design considering your potential growth or downsize in future will spare you from new plans and possible moves.

6- Sixth step: how green?

Sixth step: how green?

  • If you’re refurbishing your office, does the project involve these issues?

-Increasing energy efficiency for reducing expenses

-Reducing carbon footprints

-Making better use of your space

-Benefiting from natural light and natural ventilation

-Providing regulations

  • You should answer the question “What level of sustainability do i have to achieve?”

-High

-Medium

-Fair

If you’re moving into a new space, you may consider
finding a space complied with BREEAM or LEED* certificates; if you’re
refurbishing your existing office or moving into a building without any
certificates, Bigg will provide energy consultancy for you.
  • If you need compliance with BREEAM certificate, choose your level:

-Outstanding

-Excellent

-Very Good

-Good

-Pass

  • If you need compliance with a LEED certificate, choose your level:

-Platinium

-Gold

-Silver

-Certified

  • Pay attention to energy efficiency and carbon footprints:

-Choose high-quality, energy efficient lighting systems.

-Provide temperature control for daily usage.

-Make your own energy control: use zoning systems depending on your energy usage and identify the low-usage areas.

-Install systems that can shut the equipment down or keep them on stand-by.

-Install smart heating, ventilation and air-conditioning systems.

-Ensure that your electronic devices such as televisions, displays and printers are shut down when not applied with timers.

*BREEAM® (BRE's Environmental Assessment Method) and LEED® (Leadership in Energy and Environmental Design) are the most common sertificate systems. They can only be complied with these systems after an evaluation of the building  regarding how green and eco-friendly they are.


Choose to be “smart” with your lighting

  • Make sure your building meets appropriate luminance leves (in lux).
  • Install zoned lighting and make sure each zone has seperate controls.
  • Install motion detectors for automatic lighting.
  • Use daylight detecting sensors to make the most of the natural light.
  • Set timers to shut off lighting on weekends and nights.
  • Use LED lighting.  A standard 40W bulb has an expected lifespan of 1,000 hours while an energy efficient LED system can operate for approximately 50,000 hours - 50 times longer!
  • Take task lighting into consideration. Lightings such as desk lamps boost concentration and reduce unnecessary energy consumption levels in comparison to general lighting.
For reaching a sustainable office step-by-step, you may check our “How to go green in the office” list.
7- Create storage spaces

Create storage spaces

Specify your storage needs, detect the problems in your old space and leave your new office out of the mess.

General storage

  • Paper-heavy departments: filing, archive space etc
  • Stationary equipment, office supplies, storage rooms
  • Delicate storage: safe, emergency storage
  • Kitchen storage spaces

Extras:

  • Necessary storage space for each employee (cabinets, drawers, caissons etc)
  • Clothing etc

Out of office storage:

Depending on your business sector, you may review out of office storing options: this enables saving space, energy and money.

When choosing your storage spaces, considering the future of your office will ensure avoiding unexpected circumstances.

Choosing the right furniture

Find the balance between economy, health, safety, ergonomy and estethics for reflecting your corporate’s identity.

  • Do you need new furnitures? Do you have renting options instead of buying?
  • Do they have warranties? How the transport and installation process will occur?
  • Are they made of sustainable material? Is recycling possible?
  • What do they say about your company’s identity? Traditional? Modern? Fun? Serious? Energetic? Sophisticated?

Technological offices

Your new space is an opportunity to improve your technological infrastructure.

General

Are there enough power supplies, generators, cables and floor boxes?

Who will be in charge of removing, installing and controlling the IT, telephone and internet infrastructure?

IT, data and computers

  • Are there suitable cabling solutions?
  • How will you be installing printers and fax machines? Are they accessible to all?
  • Are you considering going wireless?
  • Do your servers, backups and generators function in a way to keep you from potential problems?
  • Who’s in charge of IT management and coordination?

Telephone and internet

  • Are you satisfied with your internet network and phone company?
  • Are you going to keep the existing numbers and e-mail addresses? Don’t forget to update voiceover and operator services, websites, social media accounts and printed materials.
  • If you’re going to get a new number, make sure you let people know.
8- Eighth step: minimizing the problems

Eighth step: minimizing the problems

You started the project, got your permissions and placed your orders; you are now following the process and at the same time checking your agenda, waiting for the written dates to come.

At first, work safety

  • Your contractor will provide consultancy services for your health and safety issues.
  • Make sure all the regulations and regular reporting have been made
  • Talk to your design team: ask for the necessities, regulations, and what they can do for you.
  • If you’re planning a phased moving, bear in mind that your employees will be legally working in the construction site until the project is complete. Make sure all the necessary measures have been taken.

Environmental measures

  • Ensure separating waste and recycling if possible.
  • Dispose of hazardous materials through proper procedures.
  • Keep a record of all waste that leaves your site. This is required by law.
  • Choose implementations that lower carbon footprint.

Planning method

  • Keep photographic and regular reports for each phase.
  • Keep in touch with your project manager at all times.
  • Make sure to give all the necessary notifications and perform shared decision making in any sudden changes.

Are you ready to move in?

Inform everyone

There are many ways to involve people into the process and besides, some of them are really fun. Use all the amenities you have, especially the free ones.

Put your moving process online

  • Big or small, no company turns its back to the Facebook likes. Share posts about your project in the company page: 3D visualizations of your new office, meeting photos and even site videos.
  • Tweet about it. Along with the customers and suppliers who follow you, you can enlighten a great circle in a short period of time.
  • Share information about your move in your website and send “newsletters”.

Are you having trouble keeping up with our time? Are you in need of designs reflecting your company? Bigg is here for you along with its communication design experts.

Talk about it

  • Perform workshops to discuss design, furnitures and details. Make sure everyone has the information and the voice to involve.
  • Create an intercorporate newsletter for your employees to inform about key dates and the things to do.
  • Arrange site visits with your employees and customers.
  • Do you have a meeting? Why not holding it in the construction site?

Bigg performs surveys and workshops during and after the process for employees to involve throughout the whole process. Don’t forget, this is “your” office.

Aaaand, we’re moving!

  • Perhaps the trickiest part is: the moving itself!
  • You have enough to worry about; so let somebody else do the packaging. Distribute duties for packaging and settlement.
  • Make arrangements:

-Contact with your IT officials. (IT transport and installation could take time)

-Donate the unnecessary furniture, computers, etc.: recycle the ones you won’t.

-Make sure your old space is properly cleaned and left off.

-Dispose of any unnecessary documents.

-Make sure your new space is cleaned.

-Make sure the telephone and internet systems, computers, lightings etc are properly functioning.

-Make sure all the controls have been made.

-Perform last minute handovers.

  • Make sure the required safety measures have been taken for the transportation process between the old and new spaces.
  • Review your vacation and off days; therefore you ensure the accessibility of key players
  • Be prepared for the last minute problems and have a team ready to help for unexpected situations
  • Rest assured that the new space has been supplied with the necessary materials(nutrition, beverage, stationaries etc.)

It’s already over!

It’s a long list, right? Don’t be scared, Bigg is there for you in every phase of the project. You can ask us about anything that comes to your mind!


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Covestro Turkey Headquarters

  • Services

    Office design, Office technology, Lighting design and consultancy, Construction & application, Moving management
  • Location

    Ataşehir, Istanbul, Turkey
  • Type

    Office
  • Date

    2016
  • Total Construction Area

    350 m²
  • Category

    Interior Design & Application
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Activity Based Working

First of all let’s start by learning what “Activity Based Working” is. It’s briefly a system that gives employees a choice about how, when and where to work. At the office, this means a choice of work settings, each designed for different types of tasks. Out of the office, it enables staff to work anywhere imaginable.

ABW is useful in many different areas. In large cities, such as London, the cost of a desk per person per annum is somewhere between 42,000 TRY to 49,000 TRY. This leads to a direct conclusion for employers: less table, less expenses. And for the employees, it means more flexibility; a better work / life balance, a fulfilling career and less time lost to sick leaves.

So how can you create a work environment that accommodates activity based working? What do you need to include into your design? Who should be supporting you to implement activity based working? What will be the extra cost? What are the significant considerations?

1- At first, let’s clarify the benefits

At first, let’s clarify the benefits

Financial savings

Less time spent at desks means fewer desks. This means less office space. Of course every office is different, but less square meters lead to reduced costs. Mark the items outlined below that your business could save:

  • Smaller property footprint
  • Lower electric bills
  • Reduced churn costs (staff changes, location changes etc.).
  • Reduced workplace expenses
  • Reduced service expenses
  • Reduced maintenance costs
  • Lower vacation expenses for employees
  • Less cabling in the IT department and reduced connection expenses
  • Less printers and reduction in paper use
Dutch insurance company Interpolis announced a 24% reduction in expenses along with a 45% reduction of the office space.

Let’s have a look at the benefits from the point of employers:

With employees no longer tied to their desks, they tend to communicate and collaborate more as they move easily around the workspace.Along with a wide range of spaces designed for specific tasks, such as quiet zones, employees will be able to concentrate better having more productive results. A dynamic workplace, formed with various space setups will be more connecting for employees and visitors. New talents often prefer flexible and creative ways of working, while existing staff chooses to stay, as long as their workplace meets their needs. In fact many offices are designed for only two activities: sitting at a desk and having meetings. Activity based workplaces are designed to allow different types of work your business needs and it increases productivity across a wide range of work. If you give your staff quiet zones to think, they will produce lots of ideas. Activity based working is all about flexibility and choice of work environment.

In 2012, employees took approximately six days off due to sickness. If you give your employees flexible working hours and the option to work whenever and wherever they want, you will probably see a decrease in sick leaves.

A smaller property footprint substantially reduces your company’s carbon emission by lowering energy, services and office supplies.Software Company Autodesk is saving $1 million every two years due to the environmental design of their Activity Based Working UK headquarters.

2- Let’s review the benefits regarding employees

Let’s review the benefits regarding employees

As we said before, if your employees work where they want when they want, this will lead to a better work / life balance, better business life and less time lost to sick leaves. By choosing the time and place for working, employees feel more confident. In this way their commitment at work increases. As might be expected, employees who are able to choose the most suitable place to work have more efficient results. An average 59% of organizations see choosing your own office hours as one of the most significant issues to Activity Based Working.

Especially in large cities, employees spend considerable hours between their homes and offices. This affects motivation, productivity and work/life balance of the employee. Reducing the time your employees spend in traffic, gives them more time to think, create and produce.

Microsoft reports that employees saved up to an average of 6 hours per employee per week on time spent travelling to / from work after implementing Activity Based Working at their Netherlands office. 

As Nloder Merchant said: sitting is the new smoking. People spend 9.3 hours per day sitting and they spend more than the 7.7 hours sleeping. This causes risks such as diabetes, cancer and heart diseases. An activity based workplace leads to encourage movement, health and wellbeing.

3- When is the best time to integrate Activity Based Working?

When is the best time to integrate Activity Based Working?

First of all let us state that there’s never a bad time to integrate this system though it can be a great opportunity for a change or an upcoming event.

Integrating activity based working can mean a big cultural shift to your own business. It can be a difficult task for one individual to handle the process, so gathering a team together will give better results. By having a leader you can gather up thoughts and projects and you can make sure things stay on track.

What sort of leader you should choose? What kind of an individual should execute the project? You will benefit from having a more senior leader as they will be reporting directly to the board. To illustrate, these are the qualifications:

  • Aptitude for finance and HR issues
  • Passion for Activity Based Working
  • Experience on budget matters
  • Good decision making abilities
  • Experience at multitasking
  • Motivating staff
  • Business know-how
  • Communicating abilities
  • Organization
4- Your external team

Your external team

This team will bring you experience and the information required as they analyse your business manners from an outer point of view by bringing a different approach. The first of these is “Workplace Strategy Consultant”. With their support, you meet your optimum working conditions along with the most accurate spatial organization. This team should have a background on the following issues:

  • Data collection
  • Visioning
  • Change management
  • Employee typologies
  • Interior design
  • Activity Based Working experience

Next, the designer engages in the process. Including the designer as early as possible is significant because a good design is critical for the success of Activity Based Working.

Basically the key factors to facilitate your work are Design and Build Fit-out companies since they listen to your ideas and make them a reality. It’s useful to include a partner like this so that you can execute different phases of your project with a single player. Spending less time on coordinating will leave you less subjects to think about. This kind of constitutions deal with various issues such as workplace strategy consultancy, design, location selection, lightning design, communication strategy, corporate identity design, implementation and replacement. Therefore they create a less exhausting process both financially and mentally. Bigg is exactly what you’re looking for.

5- Explore

Explore

Before you integrate Activity Based Working to your workplace, you should go through a process of discovering. Gather information about your own business as well as other business models, examine other projects and discover ... All of these will allow you to clear your mind about what you want. How does your business currently work? Does the office setup support your business? How are the workspaces being used? Which spaces are under or over used? What type of employees do you have? What is the goal of your own organization? How are the profiles of your employees? You can start your discovery by answering these questions.

Did you know that %66 of all workplaces are unoccupied during working hours? Run staff surveys and find out what they like. See if you have the technology for this interaction and if it provides you flexibility and productivity in the workplace.

6- Overcome

Overcome

After dealing with these issues, examining other models and setting your goal, all comes to one of the most difficult tasks: determining the barriers. The biggest barrier is usually the fear to change. A sense of ownership is also one of them as most of time, a desk causes a sense of belonging. Removing personal desks, especially in cellular offices may cause identity loss.

Another interesting barrier to overcome is “presenteeism”. Employees often think that by sitting at their desk, they can be seen working. When you separate your employee from the desk, perceptual disorders appear. You can overcome this by changing the perception from the top. Do managers think like that? If so, explain them the true nature of the situation and you will see the change from the top to bottom.

A further barrier is old and insufficient IT infrastructure. You may already have switched to digital world but your employees have to be able to connect easily and properly. Otherwise they may continue using more paper to keep the data accessible at all times.

7- Your comparative work plan

Your comparative work plan

Activity Based Working will provide you financial savings but first you have to make an investment. This may seem as a risk in our current economy and it’s one of the barriers. If it starts to become an issue, prepare a solid business plan. Compare your current and future investments: cost per square meter, cost per employee, churn rates... The Macquarie Group estimated a total of 10 million dollar savings per office. It could even be you. But how much will it cost? Key factor here is to set up a realistic budget and to realize your spending to save.

Your employees will need support after integrating Activity Based Working to your office. Ensure your HR has sufficient information about this issue. Specify simple rules (keeping the desks clean, using workspace efficiently, noise levels etc.). Remind your staff that working is all about your performance, not hours you spend in the office. Tell your staff to only hold meetings when it’s necessary. How many of us find ourselves in meetings where we feel useful?

8- Space design

Space design

Now let’s talk about space design. According to Leesman index, an average %85 of employees state that workspaces are significantly important. One of the key factors of Activity Based Working is providing necessary tools to employees as they will no longer have their desk spaces. Ask your employees about their needs, of course a good consultant should already be doing this for you. Clarify your storage space capacity. After these, the next step is creating the design and implementing it. The important issue in this process is well-conceived planning.

Do all these steps seem too complicated and difficult for you? That’s why BİGG is there for you. Let us answer your questions and be your guide. If you’re uncertain about using your space efficiently, let us carry out a cost free analysis to your office and develop your workplan together.


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Recreation Warehouse

  • Services

    Office design, Office technology, Lighting design and consultancy
  • Location

    Çayırova, Istanbul, Turkey
  • Type

    Office
  • Date

    2016
  • Total Construction Area

    3.400 m²
  • Category

    Interior Design
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The Guide to Go "Green" in the Office

We are all responsible for our planet. Develop your sustainability strategies.

Bigg will provide consultancy about sustainability issues but first of all, you need to be clear about your sustainability vision.

1- First step: before work begins

First step: before work begins

You should answer the question “What level of sustainability do i have to achieve?”

  • High
  • Medium
  • Fair

If you need compliance with BREEAM* certificate, choose your level:

  • Outstanding
  • Excellent
  • Very Good
  • Good
  • Pass

If you need compliance with a LEED* certificate, choose your level:

  • Platinium
  • Gold
  • Silver
  • Certified

If you’re moving into a new space, you may consider finding a space complied with BREEAM or LEED certificates; if you’re refurbishing your existing office or moving into a building without any certificates, Bigg will provide energy consultancy for you.

Provide energy efficiency for your potential/existing building:

  • Analyze the facing direction of your space. Does it face north or south?
  • Does your space offer you enough natural light?
  • In what condition are your heating, ventilation and air conditioning systems? Do they need renovation?
  • Does the space have energy management systems?
  • How high are the CO2 and CO emission levels of your building? Request a copy of your building’s Energy Performance Certificate and examine in detail.

Bigg will offer suggestions for you to improve your building’s energy efficiency; however, it’s required to reevaluate your building after the improvements. Before this process, you could follow these steps below:

  • Change your old woodworks with insulating low-e or solar control low-e glasses.
  • Renovate your old and insufficient heating and ventilation systems.
  • Replace your light fittings with energy efficient light bulbs.
  • Install insulations on your building’s fittings and valves.
  • Benefit from renewable energies such as wind and solar.
  • Choose heat pump, cogeneration and micro cogeneration units.

If you’re renovating your office, does the project involve these issues?

  • Increasing energy efficiency for reducing expenses
  • Reducing carbon footprints
  • Making better use of your space
  • Benefiting from natural light and natural ventilation
  • Providing regulations

*BREEAM® (BRE's Environmental Assessment Method) and LEED® (Leadership in Energy and Environmental Design) are the most common certificate systems. They can only be complied with these systems after an evaluation of the buildings regarding how green and eco-friendly they are.

2- Second step: sustainability during the design

Second step: sustainability during the design

  • Flexible plans are always good: depending on your progress, they enable rearrangement possibilities thus reduce the long term costs.
  • Are you paying enough attention to use locally manufactured materials? Local materials provide energy efficiency and reduce carbon emissions along with the transportation costs.
  • Have you considered reusing the existing materials?
  • Are you making the most of the natural light? Make sure that each desk is no more than 7m away from the light source.
  • Are there sufficient insulations?
  • Your project should involve recycling.
  • You need to consider using energy-efficient windows.
  • You may use shading systems to reduce the glare and overheating.
  • Choose a design that requires minimum level of finishes, wall coverings, paints and plastering.
  • You need to support electronic archiving and storing; this will reduce paper usage, space for storage and artificial light needs.

Pay attention to energy efficiency and carbon emissions:

  • Choose high-quality, energy efficient lighting systems.
  • Provide temperature control for daily usage.
  • Make your own energy control: use zoning systems depending on your energy usage and specify the low-usage areas.
  • Install systems that can shut the equipment down or keep them on stand-by.
  • Install smart heating, ventilation and air-conditioning systems.
  • Ensure that your electronic devices such as televisions, displays and printers are shut down when not applied with timers.

Be “smart” with your lighting

  • Make sure your building meets appropriate luminance levels (in lux).
  • Install zoned lighting and make sure each zone has separate controls.
  • Install motion detectors for automatic lighting.
  • Use daylight detecting sensors to make the most of the natural light.
  • Set timers to shut off lighting on weekends and nights.
  • Use LED lighting.  A standard 40W bulb has an expected lifespan of 1,000 hours while an energy efficient LED system can operate for approximately 50,000 hours - which is 50 times longer!
  • Take task lighting into consideration. Lightings such as desk lamps boost concentration and reduce energy consumption levels in comparison to general lighting.

Waste less water

  • Choose fittings with low water consumption and vitrified systems.
  • Use rainwater and greywater systems if possible
  • Make sure to install auto detection systems that prevent unnecessary usage in all the restrooms.

Improve your air quality

  • Use natural ventilation.
  • Keep your CO2 emissions at minimum
  • Choose low emitting materials in composite woods, carpets and paints.
3- Third step: after you’ve moved in

Third step: after you’ve moved in

  • Talk to people: get feedbacks and develop your sustainability policy.
  • At the end of every year, reevaluate your policy and make sure you pursue your objectives.
  • Maintain a “paperless” office: choose electronic archiving for writing and storing.
  • Make sure there are enough recycle bins to access easily.
  • Educate your staff about environmental issues and make them get involved voluntarily.


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Altınbaş Holding Headquarters

  • Services

    Office design, Office technology, Lighting design and consultancy, Construction & application
  • Location

    Maslak, Istanbul, Turkey
  • Type

    Office
  • Date

    2016
  • Total Construction Area

    2.400 m²
  • Category

    Interior Design & Application
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The Guide to Refurbish Your Current Office

Are you satisfied with the location of your office? Nevertheless, do you feel a need of change? The office place may seem very difficult to refurbish but if handled well, it’s possible to get results more easily in a short period of time.

Refurbishing your office may be one of the hardest tasks for your business which requires a big investment. Therefore it’s really important to make it right in the first place. If you’re tasked with designing a brand new space for your company, then you’re probably wondering where to start.  Furthermore, it is expected from you to do the whole work while your board of directors and your associates are keeping an eye on you. However, if you move step by step and divide the whole process into small stages, you will not only finish it easily but you’ll also have fun!

1- WHY are you refurbishing your office?

WHY are you refurbishing your office?

Beginning from introducing the reasons for refurbishing your space, is vital for your company’s needs. For example, you don’t have enough storage space? Then the last thing you need is creating a new office without it.  For this reason, if you happen to figure out the question “why”, then it will be easier to figure out “how”. This means you need to be prepared talking about your new space with your renewal partner who will be managing the refurbishing process.

Some of the probable reasons:

  • Company could grow in terms of human relations and existing spaces could feel insufficient. That may lead you to reorganize your spaces more efficiently.
  • In our modern-day economy, some companies may have to downsize. To avoid your employees running into empty chairs and to prevent lack of motivation, you can add newly functioned spaces, reorganize your workplace and turn the downsizing into a positive state.
  • You may need to change some specific parts of the office spaces that have been occupied for a long time, or you may feel a necessity to create new spaces for new activities. In this case, you have to review your existing plan and consider including new spaces and updating the existing ones.
  • Employees spend an average of 8 hours a day in the office. Therefore it is obvious that uninspiring and boring environments directly affects your motivation and efficiency. A little change of scenery will help you get happier and more productive teams.
  • Occasionally you may need innovations in your office under a new law, such as the new energy sanctions taking place.
  • Health and security issues may lead to innovation as well. Only the office space itself may be tiring for you and have an impact on your health. To avoid encountering with bigger problems, it is important to turn your office spaces into healthy environments.
  • Environmental factors are yet another reason for a lot of industries nowadays put “green work” on their agenda. You could require a sustainable office by turning your office greener.
Doing business is not only related with your sales representatives but also with your office. Therefore, a powerful and a good looking office space encourages your sales team and it directly affects the ideas of your guests. Think of your office as a blank page and turn into an advantage.
2- Decide who you are going to involve

Decide who you are going to involve

The first thing you have to do is to choose a “champion”. A leader provides issues to go as planned and prevents disorder and chaos in the workplace. After deciding on your leader, make sure you know how and when to talk with your company’s employees. It is certain that there are people that you need to inform and to include in the decision making process. Some of them are administrative affairs managers, finance managers, general managers, information processing managers, operational managers, marketing executives, human resources and personal assistants (who will be helping you a lot and who have the ability to guide you in the office). During the process, you’d better be informed about who to notify legally. The owner is one of them if you don’t own the office.

It goes without saying that the largest expense to this project will be the design and the implementation. Therefore you need to make sure you assign these projects to a dependable partner. That partner is the key actor throughout the process of reducing the burden and going easily through all the stages from design to execution. Within this period, Bigg will always be there for you, taking the entire burden on itself and dealing with many phases.

3- The right budget

The right budget

Let’s get down to budget... As we cited before, this is going to be one of the largest expenses for your company. At this point, setting a realistic budget is too important for you. You may have to consider “the hidden expenses” and make sure taking out a policy. It is better to be safe than sorry!

4- The right time

The right time

After setting your budget, deciding on the right time is our next step. It will be easier for you to find a time period which will discomfort your employees less, affect your business in minimum and conflict with your activities.

All these phases seem too complicated or difficult? That’s why Bigg is here. Let us answer your questions and be your guide. If you’re not sure whether you use your office space efficiently or not, let us carry out a free of charge analysis for you and reshape our route map.


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Turkey Club Unions Headquarters

Assembling football giants under the same roof, Turkey Club Unions has given a new start at its new headquarters on the first floor in Maslak No/1 Plaza. The spaces have gained their functionality and productivity with the principle to take advantage of sunlight effectively by its facade and location. Reflecting the employer’s identity, a sportive and dynamic office is fictionalized and put into practice. An elegant and stylish look has been achieved by the choice of wood, marble and glass combinations as dominant materials.

  • Services

    Office design, Lighting design and consultancy, Construction & application
  • Location

    Maslak, Istanbul, Turkiye
  • Type

    Office
  • Date

    2016
  • Total Construction Area

    350 m²
  • Category

    Interior Design & Application
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All You Need for Moving into a New Office


Are you moving into a new office? You probably think that it’s going to be one of the most challenging tasks to perform. You are quite right... This is why we enlisted all the necessary steps and tips for planning the whole process effectively from the first steps until the day you move in.

1- Choosing the move “team”

Choosing the move “team”

You need to start considering your basic needs, evolvement of the process and the distribution of responsibilities 12 months before the moving day. Bigg will provide logistic support and plan your move although it’s for you to make sure the operation functions smoothly in the workplace. Forming a team for working coordinately with Bigg will ease things up and foster motivation by increasing intercorporate communication.

Choose someone who

  • Has decision making abilities
  • Has multitasking skills
  • Is motivating
  • Has experience in the company
  • Has high communication quality
  • Is organized
  • Is capable of budget keeping

as your organizer for the moving process

Duties and responsibilites

Predetermining your work distribution will prevent unwelcome surprises and make you stick to your schedule. Just as your departments in the company, your moving team should have active roles:

  • Managing director
  • Chief financial officer,
  • Department manager
  • Information Technologies Manager
  • Chief Operating Director
  • Marketing
  • Human Resources

distributing the duties to the team considering their functions in the company, will speed up the process for you.

#biggfact Personal assistants are the ones who are highly aware of what’s going on in the office. Including them in your team, reduces the workload in many ways, enables you to save time and facilitates organising people.


Adjusting the location priorities

You are well aware that your “perfect office” dream is just one step away from becoming true, however, you have to keep in mind that your office space is your “work base”. Therefore no matter how well-designed it is, an unfortunate choice of location may destroy all your plans.

While deciding on your new space, It will be effective for you to bear in mind these following criterias:

  • Accessibility to public transport links
  • Easy access for customers
  • Easy access to the customers
  • Smooth commuting
  • Closeness to services like stores, restaurants, pharmacies
  • Access to airports and highways
  • Parking lot availability
#biggfact The commute of your employees to work is a major factor for them to start the day in a positive mood. If you cause them to travel often through crowded areas, insecure places or waste their time on the road, you will have exhausted employees with low productivity.

2- Project budget

Project budget

A poorly planned office project may turn out to be one of the most expensive projects your company has ever faced. A moving process without any budget plan is like sailing without a compass in the ocean.

While setting up your budget, you need to consider all the issues of moving. Some of them are:


  • Usage expenses (rent, services, taxes, energy etc.)
  • Operational costs (notary, lawyers, mediators etc.)
  • Insurance expenses
  • Fire code procedures
  • Planning papers and permits
  • Design and planning services
  • Environment taxes and sustainable practices
  • IT (installation, removing, renewal)
  • Furnitures (renewal, transportation, installation)
  • Sellouts (old furnitures, computers, garbage etc)
  • Additional safety measures (during removal)
  • Printing costs
  • Telecom infrastructure and development
  • Marketing expenses (Announcements, invitations, updates, mail, developping websites etc.)
  • Emergency expenses (we suggest cutting out %20 of the project budget for unexpected circumstances and changes)
  • Repairing and cleaning expenses of your old space
  • Repairing and cleaning expenses of your new space
  • Heating, ventilation and air conditioning installation
  • Temporary storage during removal
3- Design team

Design team

Your expenses will vary depending on the functions of your new office space and the type of design you prefer. Working with the right design team will enable you to keep your budget at minimum while actualizing your dream office.

Later deciding on the space, your design partner analyses the new building, updates your budgetary accounts and visualizes the new place by forming an opinion about what you are going to see. Therefore you could avoid the possible risks in future.

For a turnkey project, the services your design team offers should include:

  • Maximum level of communication to be tasked for minimum amount of people in the project management
  • Identifying the space required
  • Calculating expenses
  • Space planning
  • Interior design and planning
  • Construction drawings
  • Settlement and implementation
  • Furniture decisions and procurement
  • Heating, ventilation and air conditioning systems
  • Installation and implementation
  • Necessary legal permits for the project
  • Health and security measures
  • IT setups
  • Telecom installation
  • Move method and logistic support (packaging, transportation, furniture setup, accommodation etc.)
  • Budget and date for each issue specified.

Not every design team may offer the services above in packs. In such a case, larger groups of people appear to be contacted and you spend more time. Nevertheless, Bigg is a platform consisting of professionals: it provides turnkey design solutions from concept design to implementation, logistic support to lighting design. Without you dealing with interdivisional coordination, it executes all the process in-house so that you can save time, energy and money.

Feasibility studies

A well-designed feasibility study saves your money and time. A flexible planning considering your required space, the settlement of your employees and also the potential future growth, will spare you from a new settlement or moving into another place.

Your office design consultant should:

  • Analyze how your teams work. (Analyzing how, when and in what areas these groups work and investigating which sections work more frequently with each other etc.)
  • Suggest new plans to foresee the future of the company and each department.
  • Estimate the capacity of the new space and the number of workstations depending on the type of work.
  • Detect the quality and quantity of shared spaces such as kitchens, “kitchenettes”, cafeterias, dining halls and seating areas.
  • Assign the area, capacity and requirements for these spaces (more than one if necessary):
-Reception
-Meeting rooms
-Administrative offices
-Teleconference, presentation, conference and training halls
-Restrooms
-Service areas and storage spaces
-Archive
-Recreational areas
-Coffee points
-Copier, printer etc. points
-Recycling points
-Other (library, silent areas, telephone areas etc.)

For detailed information, please check our “Choosing the Right Design Partner” list.
4- Kicking off your project

Kicking off your project

You have decided on moving, chose your building, came in terms with the design team; planned your new space, implemented feasibility studies and even settled on the concept design. You accomplished a lot!

Yet there are still lots to do...

Storage

An untidy office space means unhappy employees. Your new space is an opportunity to determine and arrange your storage space needs!

  • Storage space for each employee (cabinets, drawers, caissons etc)
  • Cloakrooms etc.
  • Document archiving, archive space
  • Office supplies, storage rooms
  • Kitchen storing spaces
  • Safe, emergency storage
  • Out of office storage

When choosing your storage spaces, you need to consider the future of your company. If you exchange proper information with your design team, they provide you with space to expand by foreseeing potential storage requirements in future.

An environment-friendly office

Does a new office mean a greener office for you? If so, it is helpful to contemplate the following issues. Then again, let’s remind that a green office also saves money.

  • Evaluate BREEAM and LEED certificates.
  • Make sure you look out for energy efficiency in your designs.
  • Pay attention to details such as recycling points in spaces, recycling during the construction and move process.
  • Use natural light in your office at highest levels.
  • Go for furniture made with recycled material, ecofriendly packing and nutrition.
  • Ensure your finishes, tiles and carpets are made from recycled material or recyclable.
  • Choose dyes and plasters which have a low rate of toxicants.
  • Utilize wood approved by the Forest Stewardship Council.
  • Make sure that your furniture, architectural elements and equipment at your old space get recycled.
  • Prefer solutions which keep the carbon footprint at minimum and pay attention to recycling.
You could
take a look at our “How to Go Green in the Office” list for having a
sustainable office step-by-step.
5- The beginning of the project

The beginning of the project


Here are the steps:

Communication with your staff

The moving process can be a bit stressful to your employees. Informing and including everyone throughout the process will bring loyalty and a sense of belonging to the company.

Have you set your team up? Arrange regular meetings and make sure everyone pays attention to the following steps:

  • Ensuring everyone to freely express their ideas about the moving process and the new office space. Perform surveys and online meetings.
  • Sharing the phases and presentations of your project.
  • Visiting your construction sites.
  • Organizing a tour to your new office with the design team.
  • Preparing an informative newsletter for your employees, briefing the process and issues to complete.
Don’t forget! Bigg will recruit you and your move team into all of the information
stages along with the in-house consultants and communication designers.


Getting to know your neighbors:

Being aware of your surroundings may affect the way you do business. Thus the best way possible is to know your neighbors and their occupations.

  • Are there any existing or potential competitors nearby?
  • Are there any partners/potential partners nearby?
  • If there are others and/or tenants in the building, how are their profile?
  • Is there any outdoor noise, dirtiness, smell etc ?
  • Where are the closest public transport links, pharmacies, hospital/clinics, buffets, restaurants?


Legal and financial matters:

  • Lease contract (Carefully evaluate inscriptions; this will help you avoid unpleasant surprises in the future.)
  • Get information about the future of the building and the projects planned.
  • Assure that you have the necessary permits from the local authorities.
  • Review your assessments.
  • Be certain of the validity of your insurance before removal.
  • After you feel sure about all, sign on the dotted line reserved for you!


Details

The implementation is about to begin in your new office space. It is time to meditate on the details. Who is going to sit where? How to lighten up the meeting rooms? What will your desks look like?

  • Boards and colors will be chosen with the purpose of reflecting your corporate identity. Make sure you choose the best fit.
  • Rest assured that your designs abide all the relevant regulations. Feel free to ask.
  • Demand three-dimensional visuals; analyze simulations, videos, prototypes and samples.


Choosing the right furniture

The right furniture doesn’t necessarily mean the most economic one. Health, safety, ergonomics and esthetics are as significant as the price.


Ask yourself these questions:

  • Are your furnitures compatible and practical?
  • Are your seats and chairs ergonomical?
  • Do they have warranties?
  • Are they made of sustainable material?
  • Do you have the required storage space?
  • Do your furniture and computers fit your other technical equipment?
  • Do you have the renting option instead of buying?
  • Do they reflect your corporate identity?

The furniture that allows you to give a favorable reply to the questions above, is the right one for you.


IT, data and computers

  • Power supplies: quantity and location
  • Floor boxes: quantity and location
  • Printers and fax machines
  • Cabling solutions
  • Generators
  • Servers
  • Services and support
  • IT management and coordination


Phones and internet

  • Request transport and engagement from your phone company
  • Are you satisfied with your internet network?
  • How many networks do you need?
  • Are you going to keep the existing numbers?
  • Do you need voiceover and operator services?
  • If you’re going to get a new number, don’t forget to update your guide (mail, calls etc.)


Health and safety

Even though you’re working with contractors, health and safety issues are fully in your responsibility. Confirm they have liable references regarding both subjects.

6- Towards moving day

Towards moving day


Construction site duties

It is mandatory by law to keep record of the wastes left in the site. Your contractor needs to properly evaluate all the waste material. Therefore it is profitable to pay attention to environmental references of your contractor.


Follow these steps to be implemented correctly:

  • Removing materials such as drywalls and carpets
  • Waste sorting
  • Refusing disposals within proper procedures
  • Executing implementations that lower carbon footprint
  • Holding regular meetings in the construction site
  • Keeping in touch with your project manager throughout the process
  • Informing necessary changes and shared decision making
  • Photographic recording and reporting for each phase


Customer communication

Guarantee your customers and suppliers to be informed during the move process.

  • Send letters.
  • Send e-mails and newsletters.
  • Update your website and social media accounts.
  • Update your printed material.


Through the moving day

  • Get in touch with your IT officials. (IT transportation and the installation process may take time)
  • Distribute packaging and localization duties.
  • Go through holiday and vacation days; thereby you ensure accessibility to key players.
  • Make sure that your employees, clients and suppliers are updated prior to moving.
  • Send intercorporate written notices to your employees including key dates and things to do.
  • Ensure you have a team on hold for contingencies and be prepared for last-minute problems.
  • Feel certain that you provide safety for transporting between the old and new locations.


Get rid of the mess and old equipment

  • Dispose all of the unnecessary equipment.
  • Clear up your old files.
  • Properly dispose all the documents you’re not going to take along.
  • Donate your furniture, computers, etc., which you’re going to leave off; recycle the rest.
  • Make sure your old place got cleaned and left in good order.
7- While moving

While moving

  • Ensure all the controls have been performed.
  • Make sure your new space is cleaned.
  • Verify that phone and internet systems, computers, lighting etc function properly
  • Perform final handovers.
  • Make sure all the necessary equipment has been supplied: Stationary equipment, food, tea, coffee and perhaps a champagne to celebrate!
  • Honor your success
  • Organize a moving party with your employees and/or customers-suppliers
  • And take that well-deserved vacation!

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Prototype Center

The prototyping center which is planned on the conversion of the warehouse of the employer contains a field of 2000 m². The basic feature of the Prototyping Center is its comprising office places, a center for design development and a workshop and laboratory in which prototypes are produced.

Laboratories and workshops are planned behind the facade where the sunlight is in limitedly and offices are located in the facades in order to take more sunlight and to be more bright and spacious. Laboratories and workshops are concentrated on a single-storey high-ceiled floor because of the machines spreading much noise and vibration. Offices are placed on a mezzanine floor. The amphi area in the entrance which also gives access to the office floor is designed for conferences, seminars and activities and it is an important part of the project which enables the design to develop a social identity. Besides this function, it also creates a spatial setup together with the showroom and the user-lab.

The bridge-corridor on the office floor is also a part of visual design which helps to observe the production area. The employees and guests are offered the chance to observe and experience the production field with the help of the bridge-corridor. 


  • Services

    Office design, Office technology, Lighting design and consultancy, Location strategy
  • Location

    Çayırova, Kocaeli, Turkey
  • Type

    Prototype Center
  • Date

    2016
  • Total Construction Area

    2000 m²
  • Category

    Architecture and Interior Design
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Choosing the Right Design Partner

Your company’s reputation is important.

1- First step: Getting to know your fit out partner

First step: Getting to know your fit out partner

Your reputation depends on you and your business as well as your new office and your fit out partner. Before starting your new office project, you need to choose your fit out partner wisely. Looking at their past employers and projects will give you an idea.

You should be able to answer these questions:

  • Have they provided references?
  • Do they have experiences on projects with similar size?
  • Have they worked in coordination with your sector before?
  • Will they arrange site visits to one of your completed or ongoing projects?
  • How long have they been in business?
  • Do they have project reviews or case studies for you to read?
  • Where do they work in Turkey and overseas?
  • Have you paid them a visit and met the staff?
2- Second step: Reducing your risks

Second step: Reducing your risks

A new office space brings financial risks along. Make sure you reduced all potential risks.

  • Do your fit out partner suggest a low budget design?
  • Do they guarantee delivering the project on time with no delays?
  • Do they take measures to reduce the potential of unpleasant surprises?
  • Do they have a formal feedback process at the end of the project?
  • Do the overall cost of your project correspond with their annual turnover?
  • Do they take on total responsibility of your project? Do they have contracts?
Bigg looks forward to meet you; if you have decided to move into your
new office, let us perform a cost free budget and risk analysis for you.
3- Third step: which services are included in the project?

Third step: which services are included in the project?

Ensure that your contractor provides the right services for you. Comparing companies on this basis will determine the value of your money. When you work with companies that offer lower budgets, beware that you may need additional services afterwards.

Get answers to these questions:

  • What sort of services do they offer?
  • Which additional services should be provided, are they able to provide mediation services?
Bigg is a platform consisting of all the services you need in the move
process ranging from communication design to logistic support, lighting design
to implementation. You don’t need to search for companies, ensure coordination
or follow the process; Bigg will lead all the operations for you. Just sit back
and watch the formation process step by step.

Consultancy

  • Workplace analysis and determining how much space you need
  • Accommodation plan (make sure your employees fit well into your workplace)
  • Interviews with departments (determining the needs and relationships for each department is vital for a good settlement.)
  • Individual surveys (The average age of your business, working hours and the qualifications of your job directly affect your design.)
  • Cost estimates
  • Technical researches and systems such as heating, ventilation, air conditioning, sustainability
Bigg includes your company into all the phases of design. It gives you
extensive authority by conducting individual interviews and surveys.

Design

  • Space planning
  • Conceptual design (to have a general opinion about your new space)
  • 3D visualization (to see what you will get)
  • Architectural drawings (to anticipate your space settlement)
  • Finishes and fittings (to give you details on your new space)
  • Blueprints (required for construction)
  • Furniture (to specify which furniture will be equipped for the project)

Project management

  • Management of design and implementations
  • Detailed cost estimates and auditing
  • Detailed programming
  • Site management and coordination
  • Daily process reports of your project
  • Weekly update meetings
  • Regular reporting on budget, program and implementation issues
  • Mechanical and electrical coordination

Relocation management

  • Moving services and logistic support
  • IT installation and system upgrades
  • Furniture installation
  • Tryouts
  • Guaranteed moving on time

Environmental awareness

  • In-house sustainability team
  • Compliance with environmental laws and regulations on site
  • Implementation of recycling programs on site
  • Precautions for reducing carbon footprint
4- Fourth step: feedbacks and coordination

Fourth step: feedbacks and coordination

  • Ensure that your staff is considerate of environment, quality, health and security issues. Checking their previous references and former projects will provide a better evaluation.
  • Assure accessibility of each employee. Hold a general view on the organization and process.
  • Express your ideas clearly. Get to know your employees and don’t hesitate to demand meetings with the relevant ones when required. Don’t forget, this is “your” project.
Bigg serves as a mediator between all parts and
pursues maximum communication in the project. From the design process to site
supervisions, it ensures shared decision making by including the employer into
the whole process.

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Inteltek Headquarters

Adopting the motto ‘’Bringing excitement and joy into the life’’, Inteltek’s new headquarters office also coincides with this understanding by creating an exciting and joyous environment for the employees. For Bigg, the primary concern in this project was designing a healthy and happy office space. The interiors were designed with the purpose of increasing motivation and also catering for a luminous and transparent office space. Even though the requirement plan was highly extensive, Bigg was still able to accomplish this purpose for benefiting from natural light as much as possible. By creating alternative spaces, it aimed for supporting teamwork and communication.


  • Services

    Office design, Office technology, Lighting design and consultancy, Construction & application
  • Location

    Uniq Plaza, Istanbul, Turkey
  • Date

    2015
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Refurbishing Your Current Office Space with Bigg


Even though you’re pleased with the location of your office, are you in need of adapting to the changing office culture or a new design due to your downsizing or growth, a “greener” office and happy employees? Have you been assigned to create a new space regarding these issues? It certainly is not an easy task. Figuring out where to start between many people to satisfy and lots of options to consider can be challenging. With the cooperation of Bigg, you get the right and inspiring space for your business where you could save money, by asking the right questions from the start.

How? Let’s follow the process step-by-step.

1- Analyzing the current office space and happy employees workshop

Analyzing the current office space and happy employees workshop

The first step will be analyzing your current space with you. How is your office organization? Is the capacity sufficient for your employees? What impact your office has on your employees? Analyzing your old office space is critical in the refurbishing process to be implemented precisely.

After analyzing the office organization and capacity, Bigg includes you in the process. Along with the workshop held, it figures out your expectations from the new office by searching out what keep the employees happy or unhappy. Including the employees to the process will increase their sense of loyalty and belonging and boost Bigg for creating pleasant environments. Happy employees lead to happy office environments thus mean efficient work.

Bigg recommends you to watch the workshop study for ING Bank Turkey to better understand the process.

#biggfact In one of the “happy employees workshops”, Bigg asked them about what they want to be refurbished in their new office space. By posting a photograph, one of the employees stated that even though the umbrella stands are necessary, they cause visual pollution and unpleasant smell by wetting the floors.

2- A new office, new spatial organization and the right budget

A new office, new spatial organization and the right budget

After the analysis of the current space and the employees included in the workshop, Bigg specifies a requirement plan by using the established information. Developing new spatial constructions by integrating Activity Based Working into this plan, it implements a strategic planning to increase energy efficiency to the highest level. By sticking to your budget, it shares, reshapes and finalizes the most extensive requirement plan including you and your opinions.

#biggfact While setting a budget, one of the key factors is “the hidden costs”. Unforeseeable and unwelcome expenses may completely wreck your budget. Bigg is the best partner for anticipating these expenses and setting the most realistic budget possible.

3- Leaders to include in the process

Leaders to include in the process

The next step is determining who to involve. Bigg speeds up the operation by specifying which employees and departments of the company could help and the leaders to talk with in the approval process. Some of the leaders are Chief Administrative Officers, Financial Directors, Managing Directors, IT Directors, Operations Directors, Marketing, Human Resources and Personal Assistants (who will be helping a lot to the process for having the highest know-how in the office).

4- The routemap: a well-designed business plan

The routemap: a well-designed business plan

A well-designed business plan consisting of all the necessary phases for a fit-out, prevents from getting off the track. Along with the experiences and vision on issues such as design, buying, supply, installation and many more, Bigg forms a realistic plan you can keep track on. This plan is also a routemap for guiding along the process. Organizing this, is a work all by itself. It is certain that performing these stages in accordance with the business plan and assuring all the work to be completed in the intended period, therefore coordinating and organizing the included teams are not easy tasks.

5- The most entertaining phase: design process

The most entertaining phase: design process

In today’s modern life, people spend at least 8 hours in the office. That means the office spaces almost become the places to live in. Thus working in a well-designed and a well-constructed space grew into one of the most important factors to increase motivation, foster happiness and bring success.

According to a survey indicated by one of the Bigg’s customers, %71 of the young people looking for jobs, put more emphasize on the design and comfort provided, instead of the wage, business size, etc. By giving importance to offices and workspaces, improving the designs and creating workplaces, Bigg became the essential partner for corporations within this understanding. Specialized in creating the best solutions according to your budget without any obstacles, it produces well-designed solutions which increase productivity and motivation while controlling the whole process.

Not only considering the work but also the employee, designs that include the Activity Based Working concept will appear more frequently in future due to ever-changing nature of office concepts. Let Bigg takeover and guide you with its experience and knowledge through designing the best office space for you. It is aware that the communication between the customer during the process is fundamental for a good design and it finalizes the design without increasing your workload.

#biggfact Did you know that %66 of workspaces are unoccupied during working hours? It is a crucial fact to remember during the growing and downsizing periods and to create your new space accordingly. For example, organizing new shared spaces and changing your working system during the downsize, instead of surrounding existing employees with empty spaces and desks, can turn the downsize to a positive state. Suddenly you may have less number of employees with more productivity.

As it’s mentioned before, happy employees mean happy office spaces. A well-designed office space not only increases efficiency but also saves money, provides a more sustainable office space and clear the way for a growth process.

6- Refurbishment process

Refurbishment process

Right after the design and tender process, all that planned comes to materializing. While implementing, Bigg executes the project with you and inform you when required, for everything to go as planned and to avoid unpleasant surprises. Refurbishing a space while working in it, is a really difficult process. You shouldn’t demotivate the employees and risk their health. The important thing here is to foresee the potential problems and to be prepared. Considering the possible latencies through the process, occupational accidents, insurance issues and latencies in material procurement delays, it takes the necessary measures and solves the potential problems without reflecting them to your business.

The method Bigg chooses is to create a “joker space”. The first step in the analysis period will be determining the potential joker spaces and leading the employees in groups to work in this space throughout the renewal process. Employees shutting down their computers on Friday, move to the specified joker spaces in order to pick up where they left off on Monday. This process makes sure they don’t see any lack of motivation during the refurbishing period. Therefore the employees don’t get affected negatively, face any loss and trouble or work in an environment with construction noises.

#biggfact By following these steps, Deloitte Turkey’s office space with a capacity of 1200 employees was refurbished by Bigg within a short period like 6 months. 

7- Maintenance and support

Maintenance and support

If you wish, after all the process is completed, Bigg can perform necessary periodic maintenance and solve the issues when a technical problem appears such as the annual cleaning and maintenance of carpet tiles, supervision of mechanical and electrical systems, lighting control systems etc.

All these steps may seem complicated and difficult, yet Bigg undertakes all for your behalf. It enlists and organizes all you can or cannot think about. So that you can save time and money trying to coordinate all the different elements.

The right office design directly affects your business method and
efficiency. Bigg refurbishes your office, implements the design in the most
convenient way and manages the process in a decent manner. Within this process,
all you have to do is to trust Bigg.

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Deloitte Turkey Headquarters

Today, we notice that the concept of ‘’business’’ changes thus inevitably affects the workspaces. Of course, many things have changed recently; mobile technologies and smart devices have improved communication and eliminated the necessity for ‘’desk jobs”. Although, the changes are much more rapid than they seem. Even while you’re reading this article, 14 million 292 thousand searches have been made on Google, 501 thousand 200 Skype calls have been taken place and 711 million 987 thousand e-mails have been sent.*


Executing in over 140 countries, with more than 700 offices and 150 thousand employees, Deloitte is one of the leaders in its field. Therefore it cares a great deal about innovation, efficiency and employee happiness. The headquarters office of Deloitte situated at Maslak Sun Plaza, Istanbul, was designed and implemented by Bigg in 2006. Corporate managers seeking to adapt to the increased number of employees, changing concept of business and necessities of the time, have decided to contact us yet again in 2014, requesting to design their new office space which was planned to be located in Istanbul Maslakno/1 Plaza.

1- It’s a pleasure for Bigg!

It’s a pleasure for Bigg!

Locating in Maslakno/1 Plaza, with a total area of 12,500 square meters at 11 storeys, Deloitte Headquarters Office is literally an “information center”. There’s a great amount of circulation in the building along with the integration of legal and corporate foundation departments and executives. For this reason, whilst the 8 floors were operational, one of them was designed as a reception and meeting/lounge floor for the guests and the top floor was later designed for legal and corporate foundation departments. Therefore all the office space was designed regarding the needs of the information age.


2- A new working culture: #happyoffices

A new working culture: #happyoffices

The existing technologies provide mobility and accordingly the possibility to work in different places within various ways. While the old Deloitte office space, which was completed in 2006, was only providing working spaces consisting of facilities like meeting rooms and the open plan office spaces, the new Deloitte office space, combined with four and six person work stations, provides social spaces in each floor besides working spaces, meeting rooms and quiet zones therefore promises a flexible and social working life.

The Y generation values socializing. Even though today’s technology provides freedom, face-to-face communication maintains its importance and a good office space only becomes “good” depending on the ability of reflecting it. According to the survey of the German based research company Fraunhofer, only %39 of employees work at the same desk per day. Besides, the multi-alternative state triggers not only the happiness but also the creativity. Based on MIT’s research, %80 of creative ideas appear from interpersonal communication and meeting people from different departments triple the potential. Social spaces in the former Deloitte office were solely designed for a single floor yet the new office space includes “kitchenettes”, public sitting areas and recreational spaces in one fifth of the every floor. It’s even possible to work in the winter garden or the dining hall which was designed as a classy cafeteria for the employees who got bored with their existing floor. In this way, the segregation of functionalities between departments disappear and all departments execute continuously in a proper manner for an “information center”.

So, how do we fit into these spaces along with the alternatives? By minimizing or removing the desks! And by breaking down the hierarchy! The partner(director, manager) rooms of the old Deloitte building had 16 square meters while the new office space has 8.5 square meters meaning that it’s %45 smaller. Moreover, using the shared rooms and their structural transparency makes the flat organization visible in the workspace. The six person work stations which had 11.75 square meters are smaller compared to the new Deloitte office space. It goes without saying that this leads to a bigger space in an office.

We mentioned earlier about the fact that the era of “working at your desk from 9 am until 6pm” has come to an end. At Maslakno/1 Plaza, you can see that it actually has! In the Deloitte office space, the “personal desks” are long gone and the only thing left for employees is to choose where to work. Besides having implementations like “shared desk” and “clean desk”, arrangements including high concentration working, easy working, quiet spaces, teamworks, small meeting rooms, formal-informal meeting rooms provide high efficiency and bring happiness into the workplace by means of different work styles.

Additionally, the term ‘’mobility’’ is not merely about a work act in the new Deloitte office space yet it’s all across the building along with a wireless data infrastructure. Why one needs a fixed phone without having a desk? All of the employees working at Maslakno/1 Plaza communicates through smart devices and wireless networks which are accessible internally.


Alongside with the video/conference rooms and large meeting halls for potential workshops, the “Deloitte Learning Center” situated in the first basement with an area of 2.000 square meters is spared solely for educating purposes and is yet another sign that proves the innovative aspect of the firm.

The current mentality of an office space must be considered in an understanding that serves for the happiness and satisfaction of the staff, improves efficiency, increases communication between the employees and ensures a sense of belonging to the company.

3- How much did the entire process take? 6 months.

How much did the entire process take? 6 months.

Deloitte Turkey Headquarters office was designed in a short span of time like 6 months within a highly enjoyable process by Bigg, which is one of the leaders for a new office understanding; aiming for making the best out of today’s technological opportunities, considering the “generation y” factor, focusing on employee loyalty and increasing satisfaction and efficiency.

 


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Moving into a New Office with Bigg

Are you moving into a new office? It certainly is not an easy task. Figuring out where to start between many people to satisfy and lots of options to consider can be challenging. With the cooperation of Bigg, you get the right and inspiring space for your business where you could save money, by asking the right questions from the start. How? Let’s follow the process step-by-step.

1- Analyzing the current office space and happy employees workshop

Analyzing the current office space and happy employees workshop

The first step will be analyzing your current space with you. How is your office organization? Is the capacity sufficient for your employees? What impact your office has on your employees? Analyzing your old office space is critical in the refurbishing process to be implemented precisely.

After analyzing the office organization and capacity, Bigg includes you in the process. Along with the workshop held, it figures out your expectations from the new office by searching out what keep the employees happy or unhappy. Including the employees to the process will increase their sense of loyalty and belonging and boost Bigg for creating pleasant environments. Happy employees lead to happy office environments thus mean efficient work.

Bigg recommends you to watch the workshop study for ING Bank Turkey to better understand the process.

#biggfact In one of the “happy employees workshops”, Bigg asked them about what they want to be refurbished in their new office space. By posting a photograph, one of the employees stated that even though the umbrella stands are necessary, they cause visual pollution and unpleasant smell by wetting the floors.

2- A new office, new spatial organization and the right budget

A new office, new spatial organization and the right budget

After the analysis of the current space and the employees included in the workshop, Bigg specifies a requirement plan by using the established information. Developping new spatial constructions by integrating Activity Based Working into this plan, it implements a strategic planning to increase energy efficiency to the highest level. By sticking to your budget, it shares, reshapes and finalizes the most extensive requirement plan including you and your opinons.

#biggfact While setting a budget, one of the key factors is “the hidden costs”. Unforeseeable and unwelcome expenses may completely wreck your budget. Bigg is the best partner for anticipating these expenses and setting the most realistic budget possible.

3- The right location and deciding the right building

The right location and deciding the right building

You know you are one step away from your “dream office” coming true but don’t forget the fact that your office is your “work base”. That means no matter how well-designed it is, choosing a wrong location for your business may ruin all your plans.

A well-structured feasibility study saves money and time. Besides the space you need and how the employees settle, a flexible planning considering your possible growth in future, will spare you from moving from one place to another.

Your expenses will vary depending on the functions of your new office space and the type of design you prefer. Working with the right design team will enable you to keep your budget at minimum while actualizing your dream office.

Later deciding on the space, your design partner analyses the new building, updates your budgetary accounts and visualizes the new place by forming an opinion about what you are going to see. Therefore you could avoid the possible risks in future.

#biggfact The commute of your employees to work is a major factor for them to start the day in a positive mood. If you cause them to travel often through crowded areas, insecure places or waste their time on the road, you will have exhausted employees with low productivity.
4- Leaders to include in the process

Leaders to include in the process

The next step is determining who to involve. Bigg speeds up the operation by specifying which employees and departments of the company could help and the leaders to talk with in the approval process. Some of the leaders are Chief Administrative Officers, Financial Directors, Managing Directors, IT Directors, Operations Directors, Marketing, Human Resources and Personal Assistants (who will be helping a lot to the process for having the highest know-how in the office).

5- The routemap: a well-designed business plan

The routemap: a well-designed business plan

A well-designed business plan consisting of all the necessary phases for a fit-out, prevents from getting off the track. Along with the experiences and vision on issues such as design, buying, supply, installation and many more, Bigg forms a realistic plan you can keep track on. This plan is also a routemap for guiding along the process. Organizing this, is a work all by itself. It is certain that performing these stages in accordance with the business plan and assuring all the work to be completed in the intented period, therefore coordinating and organising the included teams are not easy tasks.

6- Design process

Design process

In today’s modern life, people spend at least 8 hours in the office. That means the office spaces almost become the places to live in. Thus working in a well-designed and a well-constructed space grew into one of the most important factors to increase motivation, foster happiness and bring success.

According to a survey indicated by one of the Bigg’s customers, %71 of the young people looking for jobs, put more emphasize on the design and comfort provided, instead of the wage, business size, etc. By giving importance to offices and workspaces, improving the designs and creating workplaces, Bigg became the essential partner for corporations within this understanding. Specialised in creating the best solutions according to your budget without any obstacles, it produces well-designed solutions which increase productivity and motivation while controlling the whole process.

Not only considering the work but also the employee, designs that include the Activity Based Working concept will appear more frequently in future due to everchanging nature of office concepts. Let Bigg takeover and guide you with its experience and knowledge through designing the best office space for you. It is aware that the communication between the customer during the process is fundamental for a good design and it finalizes the design without increasing your workload.

#biggfact Did you know that %66 of workspaces are unoccupied during working hours? It is a crucial fact to remember during the growing and downsizing periods and to create your new space accordingly. For example, organizing new shared spaces and changing your working system during the downsize, instead of surrounding existing employees with empty spaces and desks, can turn the downsize to a positive state. Suddenly you may have less number of employees with more productivity.

As it’s mentioned before, happy employees mean happy office spaces. A well-designed office space not only increases efficiency but also saves money, provides a more sustainable office space and clear the way for a growth process.

7- Construction process

Construction process

Right after the design and tender process, all that planned comes to materializing. While implementing, Bigg executes the project with you and inform you when required, for everything to go as planned and to avoid unpleasant surprises. The important thing here is to foresee the potential problems and to be prepared. Considering the possible latencies through the process, occupational accidents, insurance issues and latencies in material procurement delays, it takes the necessary measures and solves the potential problems without reflecting them to your business.

8- Moving process

Moving process

Feel certain that Bigg provides safety transporting between old and new locations; and always prepared for last-minute problems. IT transportation and the installation process may take time, we handle it. Also we distribute packaging and localization duties.

We ensure all the controls have been performed, and your new space is clean. We check on phone and internet systems, computers, lighting etc and ensure they function. Employees shut down their computers on Friday, move to the new space in order to pick up where they left off on Monday.

9- Maintenance and support

Maintenance and support

If you wish, after all the process is completed, Bigg can perform necessary periodic maintenance and solve the issues when a technical problem appears such as the annual cleaning and maintenance of carpet tiles, supervision of mechanical and electical systems, lighting control systems etc.

All these steps may seem complicated and difficult, yet Bigg undertakes all for your behalf. It enlists and organizes all you can or can not think about. So that you can save time and money trying to coordinate all the different elements.

The right office design directly affects your business method and efficiency. Bigg refurbishes your office, implements the design in the most convenient way and manages the process in a decent manner. Within this process, all you have to do is to trust Bigg.



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Roche Turkey Headquarters

The new office of the pharmaceutical giant Roche’s Turkey Headquarters was built with an highly interactive team work: located in Uniq Plaza in Maslak, Istanbul, the office was designed in collaboration with the Brazilian architectural studio Moema Wertheimer Arquitetura, Bigg and Roche Turkey. A pleasant office environment only exists with happy employees: for this reason, we gathered with the Roche Turkey staff as the first step of the project and held a workshop where they shared their dreams and ideas regarding their experiences in the workplace. After three months of process, these ideas turned into Roche’s center, spreading over six thousand square meters in four storeys with two hundred twenty person capacity. The building consists of many spaces with different functions and sizes such as formal and informal meeting rooms, learning and workshop spaces, cafeterias, recreation areas, thematic rooms and even gaming spaces. In our Roche Turkey office, “Activity Based Working” becomes a reality through providing happier employees.

Being recognized as a leader in the Pharmaceuticals, Biotechnology & Life Sciences Industry category of the Dow Jones Sustainability Index, Roche’s new office in Turkey was designed through an innovative and eco-friendly manner, coinciding with the values of the corporate.


  • Services

    Office design, Office technology, Lighting design and consultancy, Construction & application
  • Location

    Maslak, Istanbul, Turkey
  • Date

    2015
  • Category

    Interior design & application
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ING Bank Turkey Headquarters

Having one of the Turkey’s youngest CEOs within its structure, ING Bank Turkey Headquarters can be defined as “a true generation Y team” with an age average of 32. The Y generation, consisting of free individuals giving importance to socializing and grown up simultaneously throughout the globalization process, gives a great deal about the working environment and considers the free, flexible and technological office spaces as a key factor for work efficiency.

When the authorities of ING Bank contacted us for refurbishing the existing 12-storeyed headquarters office, we held a workshop as a first step with the current employees. Who else there is to know the necessities and insufficiencies of the space?

The questionnaires have been filled out, posters have been designed, photos were taken, long discussions have been made; after an exhausting day, all of these processes led to stunning results.

From the participants consisting of employees from different ages, genders and positions, nearly %80 of them stated that they’re not pleased with issues such as the color scheme, desk placement and space organization,  more than half of the employees indicated that the number of meeting rooms and their structures are inadequate and half of them marked that they find it difficult to reach social spaces. The Y generation’s dedication to freedom was clear in the results: three out of four of the participants were looking for spaces where they can become isolated while a %90 of them were in need of working in different spaces.

Another striking result was about the hierarchy. In our face-to-face meetings, all of the employees along with the executives indicated that the signs of authority, such as separate rooms and larger desks only cause less spaces and explained that they would rather prefer working together.

“Happy offices” belong to the Y generation and they’re only possible through having the freedom and the freedom to choose. This is the key to the success of today’s global leaders.

Besides, a happy office highly depends on a healthy and ergonomic office environment. According to the survey results, three out of four people were unsatisfied with the lighting in their old space, nine out of ten people were unpleasant about the air conditioning and many of them mentioned of suffering problems like headaches, back and lower back pains and fatigue.

We gathered and analyzed the data and added on expectations and dreams. Shared office spaces of the new ING Bank headquarters office, hosting nearly 1000 employees, was completed in a short period like five months. The new office space includes productive and pleasant working options ranging from learning spaces to meeting spaces, from cafeterias to phone booths and even a basketball court! Now all you have to do is, to choose!


  • Services

    Office design, Office technology, Lighting design and consultancy, Construction & application, Communication design, Graphic design
  • Location

    Maslak, Istanbul, Turkey
  • Date

    2015
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Burgan Bank Headquarters

The new headquarters office of the Burgan Bank, which is located in Maslak, İstanbul, is truly an “operation center”. Spreading over 10,000 square meters on 17 storeys of Güney Plaza, the office hosts more than 800 employees and a large number of guests during the day; therefore it has a considerable amount of circulation and a busy schedule. As Bigg, “Working Culture Solutions”, we aimed for spacious and quiet spaces where you can’t feel the amount of circulation in the building. The new center of Burgan Bank with its meeting, hosting, cooperation and recreational spaces, focuses on the happiness of the each employee and provides a comfortable working environment.


  • Services

    Office design, Office technology, Lighting design and consultancy, Construction & application
  • Location

    Maslak, Istanbul, Turkey
  • Date

    2015
  • Total Construction Area

    10000 m²
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Cigna Finance & Pension Headquarters

Defining its objective as “inspiring clients and families at any given time and making their lives better through proper projects”, the new office of Cigna Finance & Pension is the true extent of this understanding. The spaces giving the impression of being in nature for the employees and guests, the transparent structure and the fluid planning created solely for fostering creativity, all of the details ranging from lighting design to material selections, provide a well-designed and elegant office environment. Situated at the Palladium Tower in İstanbul, Ataşehir, spreading on 3 floors, the new office space including green balconies, recreational spaces, concentrated working areas, enables over 300 employees to work anywhere and anytime possible.


  • Services

    Office design, Office technology, Lighting design and consultancy, Construction & application
  • Location

    Ataşehir, Istanbul, Turkey
  • Date

    2015
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"Happy Office" Workshop for Arçelik

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Burgan Bank's new HQ office has finished

The construction process for the new head office of Burgan Bank has finished after a short period of 5 months. Hosting over 800 employees, the new office space is spreading over 10 thousand square meters at the 17th floor of Güney Plaza.



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Cigna Finance & Pension has moved to their new HQ office

Defining its objective as “inspiring clients and families at any given time and making their lives better through proper projects”, the new office of Cigna Finance & Pension is the true extent of this understanding. The spaces giving the impression of being in nature for the employees and guests, the transparent structure and the fluid planning created solely for fostering creativity, all of the details ranging from lighting design to material selections, provide a well-designed and elegant office environment.

Situated at the Palladium Tower in İstanbul, Ataşehir, spreading on 3 floors, the new office space including green balconies, recreational spaces, concentrated working areas, enables over 300 employees to work anywhere and anytime possible.

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Deloitte Turkey office receives a LEED Gold certification

With its "Deloitte Values House" located at Maslak Istanbul; the Turkey office of Deloitte has been awarded a Leadership in Energy and Environmental Design (LEED) certification at the Gold level. The LEED rating system, developed by the U.S. Green Building Council, is the foremost program for buildings, homes and communities that are designed, constructed, maintained and operated for improved environmental and human health performance.


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Inteltek Headquarters is coming into service

Situated in the Uniq Plaza, Istanbul, the interior design of the new Inteltek office is planned for increasing the motivation of the employees and also meeting the requirements for a luminous and transparent office space.


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The construction process for the new Burgan Bank HQ has begun

The construction process for the soon-to-be functioning new head office of Burgan Bank, has begun. Hosting over 800 employees, the new office space will be spreading over 10 thousand square meters at the 17th floor of Güney Plaza.



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Roche Turkey Headquarters is coming into service

After three months of process, Roche Turkey's new headquarters office is coming into service; spreading over six thousand square meters in four storeys with two hundred twenty person capacity. The office was designed in collaboration with the Brazilian architectural studio Moema Wertheimer Arquitetura, Bigg and Roche Turkey team, who depicted their ideas during the workshops.


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The brand new ING Bank Turkey HQ is opening partly

As a result of the workshop held with the employees prior to the designing process of the new ING Bank Turkey headquarters office, we came to conclusion that the primary spaces to be refurbished are the dining halls. Hereafter, we designed the ING Canteen as a true social space where employees enjoy spending time in and feel relaxed in their busy schedules.


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ING Bank Turkey employees portray their new office

As we mentioned before, the secret to happy offices is happy employees. Thus, before starting the design process, we asked the employees of the ING Bank Turkey’s new office: what sort of office do you need? What makes you happy or unhappy in your office space?

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We gave a lecture on generation Y offices in Building Information Center

Gathering designers and architects from Turkey and all over the world, the second session of the ‘’2D1 Design Meetings’’ entitled ‘’2D1 Office’’, was held on January the 29th of 2015 at the Building Information Center. Participated as a speaker, Gürhan Bakırküre addressed to current generation Y offices by discussing gen Y characteristics, business mentality and their impact on spaces.


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In today’s modern city life, we spend at least eight hours in our offices and workplaces started to look much more like our “homes”. Therefore working in a warm, well-structured and well-designed environment became one of the key factors for a motivating, refreshing and succesful business life.

According to a survey, conducted by our employer, Deloitte,  %71 of the young people who are looking for jobs put more emphasis on the options in the workplace, design and amenities, contrary to what is believed, the wage, company size etc. A generation becoming active in the business life within this understanding, led to reevaluate workplaces.

Specialized on office spaces with more than 25 years of experience in the field, Bigg, the “Working Culture Solutions”, was founded by the architect (MSc), Gürhan Bakırküre, aiming incipiently for finding a response for the forementioned definition in quotes with a new perspective and energy. Gathering professionals from different disciplines under its roof within a wide range from lighting design to architecture, from communication design to sustainability, Bigg provides turnkey solutions within its field. While you no longer spend time coordinating, Bigg offers you the best affordable design to increase efficiency and motivation.

Along with its designs and office spaces developed for the working culture, Bigg is the essential solution partner for the corporates with the same understanding. Reaching your dream office space has never been easier!

Address

Cevdetpaşa Caddesi 
Akgöl Apartmanı 
No: 5/2 Bebek 34342 
Istanbul Turkey

Phone
+90 212 257 83 80

Email
info@thinkbigg.com

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